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Privacy Policy

Last updated: 25 October 2026

 

1. Introduction

 

NK Photography respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, book a photography session or use our services.

 

NK Photography provides professional photography services, including portrait photography, event photography, wedding photography, corporate photography, political portraits and other commissioned photographic work.

 

In this policy, “we”, “us” and “our” refer to NK Photography.

 

2. Information We Collect

 

We may collect and process the following information:

 

  • Personal details: Your name, email address, telephone number and business or organisation details.

  • Booking information: Photography session dates, event locations, timings, booking requirements and other details relevant to your photography assignment.

  • Payment information: Details necessary to manage quotations, invoices and payments. Payment card details are generally handled by the relevant payment provider where applicable.

  • Photographs: Images captured during portrait sessions, weddings, events, corporate assignments and other photography projects. These may include identifiable individuals.

  • Communications: Emails, messages, enquiries, feedback and other correspondence relating to our services.

  • Website information: Technical information such as your IP address, browser type, device information and website usage data, where collected through website functionality, analytics or cookies.

 

We only collect personal information that is reasonably necessary for the relevant business purpose.

 

3. How We Use Your Information

 

We may use your personal information to:

 

  • Respond to enquiries and provide photography quotations.

  • Manage bookings, contracts, invoices and payments.

  • Communicate with clients before, during and after photography assignments.

  • Carry out photography sessions and commissioned assignments.

  • Edit, store and deliver photographs to clients.

  • Maintain business, accounting and financial records.

  • Improve our website and photography services.

  • Meet legal, regulatory and insurance requirements.

  • Protect our business and clients against fraud, misuse or security risks.

 

We will only use your personal information where we have an appropriate lawful basis to do so.

 

4. Our Lawful Basis for Processing

 

Depending on the circumstances, we may process personal information under one or more of the following lawful bases:

 

  • Contract: Where processing is necessary to provide photography services you have booked or to take steps at your request before entering into a contract.

  • Legitimate interests: Where processing is necessary for our legitimate business interests, provided those interests do not override your rights and freedoms.

  • Legal obligation: Where we need to retain or disclose information to comply with applicable laws.

  • Consent: Where you have given consent for a specific purpose, such as certain promotional uses of photographs or non-essential cookies.

 

Where we rely on consent, you may withdraw it at any time. This does not affect processing lawfully carried out before consent was withdrawn.

 

5. Photography and Image Processing

 

When providing our services, we may photograph identifiable individuals at portrait sessions, weddings, events, corporate functions, public events and other commissioned assignments.

 

Photographs may be edited, processed, stored and delivered digitally in accordance with the agreed service.

 

Where appropriate, we will work with clients to establish any relevant requirements concerning permissions, confidentiality, restricted areas and the intended use of photographs.

 

Clients should inform us of any relevant restrictions or special requirements relating to their booking or event.

 

We will handle photographs containing personal data in accordance with applicable data protection requirements and any relevant contractual obligations.

 

6. Use of Photographs for Portfolios and Marketing

 

We may wish to showcase selected photographs on our website, portfolio, social media channels, photography galleries or other promotional materials.

 

Where this involves personal data, we will ensure that an appropriate lawful basis applies and obtain consent or other necessary permission where required.

 

We will respect applicable confidentiality arrangements, contractual restrictions and any restrictions imposed by event organisers or venues.

 

Permission to photograph someone does not automatically mean that we have permission to use their image for advertising or promotional purposes.

 

If you have concerns about the use of a photograph featuring you, please contact us using the details provided below.

 

7. Event and Political Photography

 

NK Photography may undertake photography at public events, corporate functions, conferences, parliamentary events and other professional or political settings.

 

Photographs may include identifiable individuals, speakers, attendees, public figures and representatives of organisations.

 

Depending on the assignment, photographs may be commissioned for private use, organisational communications, editorial purposes, publications or other agreed uses.

 

We will consider applicable data protection requirements, contractual obligations, confidentiality arrangements and venue restrictions when handling and delivering photographs.

 

Where photographs are intended for publication or promotional use, the relevant permissions and lawful basis will be considered according to the circumstances.

 

8. Sharing Your Information

 

We do not sell your personal information.

 

We may share relevant information with trusted third parties where necessary to operate our business or provide photography services, including:

 

  • Website hosting and website service providers.

  • Secure image storage, backup and digital delivery providers.

  • Image editing and other technical service providers.

  • Accounting, invoicing and payment service providers.

  • Professional advisers, insurers or legal representatives where appropriate.

  • Clients, commissioning organisations, publications or event organisers where necessary to fulfil an agreed assignment.

  • Public authorities or regulators where disclosure is legally required.

 

We take reasonable steps to ensure that relevant third parties handle personal information securely and appropriately.

 

9. International Data Transfers

 

Some of the service providers we use may store or process information outside the United Kingdom.

 

Where personal information is transferred internationally, we will take the steps required by applicable data protection law to ensure that the transfer is lawful and appropriate safeguards are in place.

 

10. How We Store and Protect Your Information

 

We take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, alteration, disclosure or destruction.

 

These measures may include password-protected devices and accounts, access controls, secure image storage and appropriate backup arrangements.

 

However, no method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.

 

11. How Long We Keep Your Information

 

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including contractual, legal, accounting and business requirements.

 

Retention periods may vary depending on the type of information:

 

  • Enquiries: Retained for a reasonable period to respond to enquiries and manage potential bookings.

  • Booking and client records: Retained for as long as necessary to manage bookings, provide services and deal with subsequent queries or disputes.

  • Financial and tax records: Retained for the period required by applicable financial and tax legislation.

  • Photographs and original files: Retained according to the project requirements, contractual arrangements, storage needs and any applicable legal obligations.

 

When information is no longer required, we will take reasonable steps to delete it securely or anonymise it where appropriate.

 

12. Cookies and Website Analytics

 

Our website may use cookies and similar technologies to ensure that it operates correctly, improve functionality and, where enabled, understand how visitors use the website.

 

Some cookies may be necessary for the website to function. Other cookies, including certain analytics or marketing cookies, may require your consent before they are used.

 

Where applicable, you can manage your cookie preferences through the website’s cookie settings.

 

13. Your Data Protection Rights

 

Under applicable UK data protection law, you may have the right to:

 

  • Request access to the personal information we hold about you.

  • Request correction of inaccurate or incomplete information.

  • Request deletion of your personal information in certain circumstances.

  • Request restriction of processing in certain circumstances.

  • Object to processing carried out on the basis of legitimate interests.

  • Request the transfer of certain personal information to you or another organisation.

  • Withdraw consent where we rely on consent as our lawful basis.

 

These rights are subject to applicable legal conditions and exemptions.

 

To exercise your rights, please contact us using the details below.

 

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your personal information has been handled unlawfully.

 

Website: https://ico.org.uk/

 

14. Links to Other Websites

 

Our website may contain links to third-party websites, including social media platforms, publications, client websites and external services.

 

We are not responsible for the privacy practices or content of third-party websites. We recommend reviewing their privacy policies before providing personal information.

 

15. Children’s Privacy

 

We may photograph children as part of family portraits, weddings, school events or other authorised photography assignments.

 

Where children are involved, we will take appropriate steps to ensure that relevant permissions, safeguarding requirements and applicable data protection obligations are considered.

 

16. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes in our photography services, website functionality, business practices or legal requirements.

 

The latest version will be published on our website, together with the date it was last updated.

 

17. Contact Us

 

If you have any questions about this Privacy Policy, how we handle personal information or wish to exercise your data protection rights, please contact:

 

NK Photography

 

Email: info@nk-photography.co.uk

 

We will aim to respond to privacy-related enquiries within a reasonable timeframe and in accordance with applicable legal requirements.

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